Executive Assistant

We believe UPSU should be a social and inclusive organisation and we are committed to doing an amazing job and work hard to facilitate opportunities and experiences for students. 

If you see yourself working as part of our friendly team, we would love to hear from you.    

Purpose of Post:

• To enable, support and administer good governance and compliance.
• To support the HR Manager in delivering the People and Culture plan, ensuring efficient and effective administrative support is provided.
• To provide administrative support to the Chief Executive.
• Administer projects as directed by the CEO and/or HR Manager.

Key responsibilities will include:

• Assist with the coordination of and preparation for Board and committee meetings and related activities including associated administrative and logistical support for non-executive directors.
• Assist with all recruitment, onboarding and training activities associated with Board members.
• Support Board and committee meetings, by providing information and minute-taking, and support with follow-up on actions and forward-agenda items.
• Support the Chief Executive with completing both Charity Commission and Companies House reporting requirements and maintaining statutory records.
• Update and maintain resources needed to help deliver an effective governance framework and implementation of the Board Development Plan.
• Assist with internal and external governance activities, to ensure that the Students’ Union remains compliant with its legislative and regulatory obligations and governance best practice.
• Support the implementation of the People and Culture action plan.
• Provide HR administrative support including recruitment, onboarding, training, absences, and all HR processes.
• Maintain an organised filing system of electronic documents in relation to all aspects of charity governance, compliance, and HR.
• Support the management of the Chief Executive’s calendar.
• Arrange and manage travel and accommodation for the Chief Executive, the Board and the Senior Leadership Team when required.
• Maintain a strict level of confidentiality at all times.

If you would like to discuss the role further, please contact the HR Manager, Sarah Pain:

sarah.pain@su.plymouth.ac.uk

Role information:

• Permanent, part-time role (FTE 0.8, 1332 hours per year)
• Pay Scale: Grade 3, starting at £21,756 per annum (actual salary)

Timescale:

• Closing date: 9am, Friday 8^th November 2024
• Interviews: in week beginning 11^th November 2024

To apply for this position:

Please download and complete the Application Form, Personal Details Form and Equality Monitoring form and return by email to:

jobs@su.plymouth.ac.uk

Job Description

Application Form

Personal Details Form

Equality Monitoring Form