If you need to book a room on campus or in the SU you will need to submit a room booking form. You can book single room bookings, block bookings and multi-date bookings for university rooms. Rooms in the SU building also do get booked up quickly due to limited availability on nights so book advance to secure your space and to get any requirements that you may need.
We require at least a weeks’ notice to book a room for your student group, especially during busy periods in term-time. If you know that you would like to use the same room throughout the term you could consider making a block booking which saves on admin.
Our out of hours location is Rolle Building but for larger event/specialist events there are lecture theatres that can be booked in the Roland Levinsky Building and Davy Main Hall can also be booked. Rooms can be booked from 9am-10:30pm but the availability does differ during term time for day-time bookings. There is typically better availability of rooms after 6pm or at weekends*.
Student groups can book rooms to hold various things on campus; the Rolle building is the building which rooms will be booked in predominantly. Rooms can be booked up until 22:30 at night. Please use timetables https://timetables.plymouth.ac.uk to see what rooms are available on the dates and times you require – this helps the department complete the room booking process in an efficient manner.
Please note all room booking requests require a minimum of 7 days notice. All room booking requests need to be made through your student groups activity portal.
*Q What rooms are available to book?
*A There are a variety of rooms available to be booked – please note that rooms will be allocated on a first come first served basis and are subject to availability, it is also noted that the number of attendees to your event will be taken into account and based on what room will be able to be booked.
*L A flat room is your standard room (usually set up as a classroom and has a screen with AV facilities)
*L Small Meeting rooms <12 people
*L Lecture theatre (LT) this is for larger scale events with more attendees. (includes screen with AV Facilities)
*L Specialist Room (Jill Craigie Cinema / Computer rooms / labs etc)
*L SU Rooms (big room, Little Room etc)
*L Main Hall
*Q What times can SU spaces be booked:
*L The Lounge: Sunday – Thursday until 10pm & Friday & Saturday until 21:00
*L The Little Room: Sunday – Thursday Until 23:00 (excluding club nights) & Friday & Saturday until 21:00
*Q Can food be taken into campus rooms
*A Yes this is allowed but you will need to submit a risk assessment with your event – please note that you must clean your room after food is consumed.
*Q Can alcohol be consumed
*A No – no alcohol is allowed to be consumed in any room on campus – failure to comply with this rule will mean that your student group will no longer be able to book any spaces on campus.